EventHex handles the full call-for-papers lifecycle — from submission portal and reviewer assignment to rubric scoring, approval workflows, and automated acceptance emails.
Manage the full CFP lifecycle from submission to proceedings export.
Authors submit abstracts with keywords, co-authors, and file uploads through a clean self-service portal with real-time status tracking.
Authors log in to view submission status, reviewer comments, and revision requests.
Accept PDF, DOCX, or LaTeX submissions with format validation.
Set submission windows, late rules, and auto-close with timezone support.
List co-authors with ORCID integration and institutional affiliations.
Assign reviewers manually or with AI matching. Configure single or double-blind review with custom scoring rubrics and automated reminders.
Configure single-blind or double-blind review modes.
Define scoring criteria — originality, methodology, clarity — with weighted scales.
Reviewers declare conflicts; system automatically reassigns submissions.
Automated email reminders sent to reviewers approaching their deadline.
Programme chairs review scores and make accept/reject/revise decisions. Authors receive automated emails. Accepted papers slot into the conference schedule.
Send acceptance, rejection, and revision emails with reviewer comments attached.
Accepted papers are assigned to sessions directly from the CFP dashboard.
Export accepted abstracts as a formatted proceedings PDF with one click.
Authors submit final camera-ready versions via the portal after acceptance.
Assign papers to reviewers, track progress, send automated reminders, and aggregate scores — all in the EventHex CFP dashboard. No email threads.
Authors submit, revise, and track their submissions through a clean self-service portal — no confused emails about formats or status.
Accept a paper and assign it directly to a session slot. Authors are notified, the programme is updated, and proceedings can be exported.
Configure single or double-blind review modes. Reviewers declare conflicts of interest, and the system automatically reassigns conflicted submissions.
Publish your CFP portal, assign reviewers, collect scores, make decisions, and export proceedings.
Create your CFP form with custom fields, file upload types, and submission deadline. Publish the link on your conference website.
Import your reviewer panel, set expertise tags, and let EventHex suggest assignments. Configure single or double-blind review mode.
Reviewers complete rubric-based reviews through their portal. Scores aggregate automatically — programme chairs see ranked submissions.
Accept, reject, or request revisions. Authors receive automated emails. Assign accepted papers to sessions and export proceedings.
See how EventHex handles submission, peer review, scoring, acceptance, and proceedings export.
Manage submissions, peer review, and proceedings export without spreadsheets or email threads.
Authors submit and track papers in a self-service portal with file uploads and status tracking.
Single and double-blind review with custom rubrics, automated reminders, and conflict management.
Accepted papers slot directly into the conference agenda with one-click session assignment.
We help academic and research conference teams set up submission portals, peer review workflows, and proceedings export.
Yes. You can configure single-blind (reviewers anonymous to authors) or double-blind (both authors and reviewers anonymous to each other) review modes. Author identities are masked from reviewers in double-blind mode.
Yes. Define up to 10 scoring criteria per review form with custom labels, weighting, and scoring scales (1-5, 1-10, or custom). Aggregate scores are calculated automatically.
You can assign between 1 and 10 reviewers per submission. The system supports reviewer bidding and conflict of interest declarations.
Yes. The programme chair can request major or minor revisions. Authors receive reviewer comments via email and submit a revised version through the author portal.
Yes. EventHex can generate a formatted proceedings PDF with all accepted abstract titles, authors, institutions, and abstracts sorted by session and track.
