Event management software for associations

Connect annual, chapter, member, and partner events in one operating workflow

Run association conferences, chapter events, awards, and trade shows with configurable registration, ticket rules, sponsors, exhibitors, communications, networking, and portfolio visibility.

  • Annual and chapter events
  • Partner visibility
  • Portfolio oversight
Book a Demo See the operating model
Configure Event + accessInvite Audience segmentsRegister Forms + ticketsProgramme Sessions + speakersConnect Members + partnersReview Event + portfolio data

Start with the operating shape that fits the event

EventHex attendee registration workspace with ticket and registration records People firstRegistration + participation Follow-up connected
Primary model

Community-led event

Build registration, communications, participation, and follow-up around the people attending.

Alternate model

Programme-led event

Add submissions, speakers, sessions, or exhibitors when the format needs more structure.

EventHex programme workspace with scheduled sessions, speakers, and engagement tools Programme readySessions + speakers Partners included

Start with one model, then add only the modules the event actually needs.

Keep the attendee journey connected from invitation to follow-up

Flexible access

Use ticket types, custom fields, approvals, discounts, and coupons to represent the event’s access model.

Chapter-ready event setup

Create separate event workspaces and reuse a proven event structure where appropriate.

Sponsors and exhibitors

Present partner records, manage exhibitor teams, and capture leads through workflows.

Multi-event visibility

Use the centralized dashboard for attention, returning people, comparison, cloning, export, and scoped access.

One connected attendee path

Give each event a clear path through registration, content, arrival, participation, communication, and follow-up.

Coordinate the moments that shape the experience

Give each team a clear job while keeping the attendee and event record connected. Event owners, specialist teams, and leadership work from one shared operating view from setup through follow-up.

Book a Demo → Explore Event Day →
EventHex platform analytics with organization, event, registration, and check-in totals Teams coordinated Review & share

Audience experience

Connect the moments attendees actually move through

  1. 01

    Discover

    Publish the association event and programme.

    • Publish a branded event website
    • Share the programme and speakers
    • Keep updates in one place
    Published EventHex event programme with sessions and booking options
  2. 02

    Register

    Collect the configured attendee details and ticket selection.

    • Configure attendee fields
    • Apply ticket and access rules
    • Build one connected attendee record
    EventHex registration checkout collecting attendee and ticket details
  3. 03

    Prepare

    Send planned campaigns and operational updates.

    • Schedule email campaigns
    • Target the right event audience
    • Track campaign delivery
    EventHex email campaign workspace showing a completed attendee campaign
  4. 04

    Participate

    Use agenda, app, networking, and engagement features as needed.

    • Open the agenda and schedule
    • Use networking and event chat
    • Join engagement features
    EventHex attendee mobile app workspace with agenda, networking, and update modules
  5. 05

    Arrive

    Validate QR access and keep attendance current.

    • Scan attendee QR codes
    • Confirm access instantly
    • Keep attendance status current
    EventHex QR check-in scanner with attendee access confirmation
  6. 06

    Continue

    Review event data and prepare the next chapter or annual event.

    • Review registration performance
    • Read event and portfolio signals
    • Prepare the next event
    EventHex registration analytics dashboard with event totals and timeline
During the event

Keep event-day actions tied to the same event record

Move from arrival to participation without splitting each team into a separate operating story.

Book a Demo
01

Member and guest arrival

Scan the ticket issued by the configured registration flow.

EventHex attendance workspace for QR-based attendee check-in Check-in liveOpen attendance
02

Partner operations

Give exhibitor teams their passes and lead-capture workflow.

EventHex exhibitor workspace with companies and booth team members Teams readyManage passes
03

Programme access

Keep sessions and attendee agenda discovery available.

EventHex agenda workspace with sessions, times, and engagement tools Agenda availableView programme
04

Event communication

Reach selected app audiences with operational push announcements.

EventHex urgent event announcement prepared for selected attendees Audience selectedSend update

Build the right scope

Keep EventHex Responsibility Separate From Specialist Requirements

Confirm every specialist obligation before implementation and record how it will be handled.

EventHex event setup screen for the supported product configurationEventHex-owned workflow
Product scope

EventHex workflow

Configure the supported event, audience, access, content, communication, engagement, and event-day mechanisms.

Registration and access. Programme and communication. Engagement and event-day operations.

Review scope

Your specialist requirements

Map legal, regulatory, accreditation, identity, accessibility, venue, payment-provider, and industry-specific obligations to the teams and systems responsible for them.

Name the requirement owner. Confirm the responsible system. Record the implementation decision.

EventHex integrations screen for reviewing external systems separatelySpecialist review required

Where it fits

Configure EventHex around the event you are running

Start with the format, then add the workflows each event actually needs.

Annual conferences

Connect programme, partners, registration, communications, and reporting.

EVENT FOCUS
  • Programme and speaker coordination
  • Sponsor and exhibitor workflows
  • Registration, communication, and reporting
Conference workflow EventHex portal screen matched to this association event format

Chapter events

Use a focused event setup and maintain portfolio visibility across regions.

EVENT FOCUS
  • Focused event setup
  • Regional team workflow
  • Portfolio visibility
Chapter workspace EventHex portal screen matched to this association event format

Awards and galas

Configure attendee access, keep seating outside EventHex unless separately proven, and connect badges and communications.

EVENT FOCUS
  • Attendee access
  • Badges and communications
  • Separately reviewed seating needs
Guest access ready EventHex portal screen matched to this association event format

Trade shows

Add exhibitors, sponsor visibility, attendee access, meetings, and lead capture.

EVENT FOCUS
  • Exhibitor and sponsor visibility
  • Attendee access and meetings
  • Lead capture
Trade show operations EventHex portal screen matched to this association event format
Plan the configuration

Bring One Real Event Workflow to the Demo

Use the event format, audience groups, access rules, programme, communication channels, event-day plan, and required integrations to review the supported configuration.

Event format Required modules Configuration review
Book a Demo
EventHex event dashboard with registration and ticket revenue summary cards
Quick Answers

Associations Event Software
Questions, Answered.

Find quick answers about membership data, chapter events, ticket pricing, partner workflows, and past-event audiences.

Talk to EventHex
Does EventHex replace an association membership database?

No. EventHex covers event operations. Represent member-related event access through configured fields, ticket rules, approvals, discounts, or a separately reviewed integration.

Can chapters run separate events?

Yes. Use separate event workspaces and the centralized dashboard for multi-event visibility and selective cloning.

Can we offer different ticket prices?

Yes. Configure ticket types, sale windows, purchase limits, automatic discounts, and coupons for the event.

Can sponsors and exhibitors have separate workflows?

Yes. Sponsor presentation and exhibitor application, portal, team, pass, and lead workflows have separate feature owners.

Can we use past event audiences for campaigns?

Yes. Event Marketing can build supported email or WhatsApp audiences from current and previous registration data.