Community-led event
Build registration, communications, participation, and follow-up around the people attending.
Cultural Events
Connect festival programme, tickets, audiences, and event day
Run cultural festivals, art exhibitions, heritage events, and community celebrations with sessions, ticketing, an attendee app, communication, supported engagement, photo discovery, and check-in.
Programme and ticketingAudience communicationPhoto discovery
Curate Programme + artistsPublish Website + scheduleTicket Passes + rulesGuide App + updatesWelcome QR check-inRemember Photos + follow-up
Choose the right event model
Community-led or programme-led.Choose the shape that fits.
Start with one model, then add only the modules the event actually needs.
People-first workflowRegister
Programme-first workflowContinueProgramme-led event
Add submissions, speakers, sessions, or exhibitors when the format needs more structure.
Connected experience
Keep every part of the cultural event working together
Festival programme
Build activities with rooms, times, capacity, speakers, performers, and the programme records EventHex supports.
Tickets and passes
Configure ticket types, capacity, sale windows, purchase limits, discounts, add-ons, and delivery.
Audience experience
Use the attendee app, notifications, supported challenges, polls, and networking where they fit.
Event-day coordination
Keep organisers, programme teams, communications, and entry operations working from the same event setup.
Photo discovery and follow-up
Use configured photo discovery and supported event communication after the cultural event.
Team coordination
Coordinate the moments
that shape the
experience
Give each team a clear job while keeping the attendee and event record connected.
Book a Demo01
Event owner
Set the event, audience, approval, access, programme, and reporting decisions.
Approval requiredReview & approve02
Registration and finance teams
Coordinate approval and payment rules when the cultural event uses paid booking.
Payment securedApprove & charge03
Audience and communications teams
Keep private passes off the public page and share direct access only with the intended audience.
Link-only accessCopy private link04
Entry and operations teams
Apply the purchase limits, sale windows, and ticket-specific rules configured for each pass.
Rules activeSave rules From setup to session recap
Speaker workflows that keep the agenda & audience connected
One connected workflow
The lineup changes. Everything downstream has to keep up.
A keynote moves to a different stage. A panellist drops out two days before. A workshop fills up. EventHex keeps the speaker record, the session, the published agenda, and the attendee's phone as one connected thing — change it once and everywhere it appears updates with it.
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Set up the lineup
Keep rich speaker profiles with name, bio, designation, company, photo and social links, then use AI LinkedIn autofill to fill details from a profile URL. Add categories, speaker settings, badges, delivery logs and bulk operations from one place.
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Build the agenda
See every session on a colour-coded grid by day and stage, drag sessions into new slots, nest breakouts under parent sessions, assign moderator and panellist roles, and restrict sessions to specific ticket types when needed.
Explore More Your attendees get the agenda in their pocket — signal or not
The schedule and speaker list stay cached in the attendee mobile app, so they keep working when the venue wifi does not. Attendees save the sessions they want and get a reminder by push and WhatsApp before each one starts. Live transcription and translation run during the talk, while live polls and Q&A open from a QR code with no app or account required.
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Speakers leave with something to post
After a session, AI session recap turns the recording into a summary with key takeaways, drafts a LinkedIn and an X post, and generates a shareable poster. Send it to your speakers and they promote the event for you while it is still fresh. Recordings can come from a live capture, an uploaded file, or a YouTube link.
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Keep event-day actions tied to the same event record
-
01
Programme visibility
Keep scheduled activities and updates available.
- ✦Publish the live cultural programme
- ✦Keep times and locations current
- ✦Give attendees one schedule to follow
-
02
Ticket validation
Scan event QR codes at configured arrival points.
- ✦Validate configured tickets
- ✦Keep arrival status current
- ✦Support the event entrance team
-
03
Audience announcements
Send supported app notifications to selected attendees.
- ✦Choose the relevant audience
- ✦Publish supported app updates
- ✦Keep operational messages connected
-
04
Photo discovery
Let attendees find approved gallery images through the configured flow.
- ✦Use approved event galleries
- ✦Configure the discovery flow
- ✦Keep follow-up within the event experience
Keep EventHex responsibility separate from specialist requirements
Workflow readyEvent record connected Product scope Product scope
EventHex workflow
Configure the supported event, audience, access, content, communication, engagement, and event-day mechanisms.
Keep the cultural programme, audience journey, and event-day work tied to the same event record.
Review scope
Your specialist requirements
Map legal, regulatory, accreditation, identity, accessibility, venue, payment-provider, and industry-specific obligations to the teams and systems responsible for them.
Configuration checkpoint: Confirm every specialist obligation before implementation and record how it will be handled.
Requirements mappedSpecialist review Review scope Configure EventHex around the event you are running
Start with the event format, then add only the modules it needs.
Connect every festival touchpoint
Connect programme, passes, app, notifications, arrival, and photos in one coordinated event workflow.
WORKFLOW
- Build multi-stage programmes
- Keep passes and attendee updates connected
- Coordinate arrival and photo discovery
Festival programme connected Guide every exhibition visit
Run attendee registration, sessions or talks, partners, and event-day access from the same event setup.
WORKFLOW
- Publish the exhibition entry path
- Schedule talks and partner moments
- Manage visitor access on event day
Visitor journey published Prepare visitors before arrival
Publish programme and visitor information with configured tickets and timely audience updates.
WORKFLOW
- Configure visitor registration
- Publish programme and access details
- Send operational updates before arrival
Visitor information ready Keep a lighter event easy to run
Use a focused website, registration, communication, and check-in workflow without unnecessary complexity.
WORKFLOW
- Share a simple event destination
- Keep registration and updates together
- Support fast event-day entry
Event-day flow active
Plan the configuration
Bring one real event
workflow to the
demo
Use the event format, audience groups, access rules, programme, communication channels, event-day plan, and required integrations to review the supported configuration.
Book a Demo01
Start with the event format
Choose the smallest workflow that matches the real cultural event, its programme, and the way attendees participate.
Event mapped Review agenda 02
Add only the modules you need
Map the attendee journey, tickets, communication, engagement, and entry points without adding unnecessary complexity.
Journey selected Confirm modules 03
Review the complete setup
Bring audience, access, communication, onsite, and integration requirements into one final configuration review.
Requirements mapped Review configuration Can EventHex support multi-day or multi-area programmes?
Use Session Management for the session, room, time, capacity, speaker, and attendee-agenda workflow.
Can we sell day passes and other ticket types?
Yes. Configure ticket types, capacity, sale windows, limits, discounts, coupons, add-ons, and delivery.
Does EventHex manage venues or festival production?
No. EventHex does not replace venue production, artist-contract, rights, or logistics systems.
Is every EventHex surface available in every language?
EventHex does not promise universal multilingual coverage. Validate the exact required surfaces during the demo.
Can attendees find their photos?
Yes. Use the selfie and face-match discovery flow where approved by the event.
Plan your next cultural event
See the workflow with your own event requirements
Bring the format, audience, registration and access rules, programme, communication channels, onsite plan, and integration needs. We’ll show the supported EventHex path and identify anything that needs separate validation.
ProgrammeAudienceEvent day
Book a Demo 
Review workflow 