Bring exhibitor packages, applications, company setup, booth teams, passes, products, lead capture, and performance into one connected EventHex workflow.
Create Standard, Gold, or Custom exhibitor packages with booth details, sale periods, capacity limits, and optional pricing.
Collect company identity, admin contacts, custom questionnaire responses, and floor-plan attachments during registration.
Review submitted companies in one workspace. Approve or reject with custom notifications, or reverse decisions when needed.
Decide whether each package includes attendee QR lead capture, with zero per-scan charges or platform commission.
Approved companies use a focused exhibitor portal to set up their booth profile, invite team members, issue passes, and manage leads — while organizers control modules and permissions.
Exhibitors and booth staff sign in instantly with a secure email or SMS one-time code — no passwords to forget.
Organizers toggle which tabs are enabled for the event: profile, products, team, tickets, resources, badges, leads, analytics, and FAQs.
Decide whether exhibitors can update their company name, admin contact, and booth details or keep them locked to official records.
Give booth teams instant QR scanning and qualification on their own devices, while organizers protect attendee privacy and manage data fields.
Booth staff use their smartphones to scan attendee badges. EventHex immediately attaches the lead to the exhibitor and capturing staff member, with intelligent duplicate alerts if already captured.
When a conversation doesn't begin with a badge, booth staff capture name, company, title, mobile, email, and conversation remarks manually in seconds.
Tag leads High, Medium, or Low priority immediately after talking. Add status tags and private notes so post-event follow-up hits the warmest prospects first.
"Wants a 50-seat demo next Tuesday. Decision maker."
Each exhibitor can connect their own HubSpot, Zoho CRM, Salesforce, or Pipedrive. EventHex sends captured leads on a best-effort basis, so lead capture remains available even if the CRM is unavailable.
Organizers control exactly which attendee registration questions are disclosed to exhibitors per ticket type. Exhibitors can export all captured records anytime with one click.
Keep exhibitor admins, booth staff, ticket allocations, and event badges tied to the approved company record without chasing spreadsheets.
Exhibitor admins create booth member records directly without needing organizer intervention.
Separate company profile and package settings from floor staff who just need mobile lead scanning.
See total, available, and issued passes broken down by each included attendee ticket type.
Collect dietary requirements, designations, and custom questions configured for the allocated pass tier.
Recipients receive digital tickets with QR codes ready for on-site scanning and instant badge printing.
In the demo, map one package, application, approved company, booth team, pass allocation, public profile, and lead workflow to your next event.
Give attendees reasons to explore before, during, and after the show with company-managed product catalogs, downloadable brochures, and interactive booth discovery.
Exhibitors upload solution photos, descriptions, technical specifications, and custom destination links so attendees can research offerings straight from the event app or directory.
Attach PDF brochures, whitepapers, and pricing sheets that attendees can download directly to their devices.
Attendees bookmark preferred exhibitors and products in their event app to build a personalized show route.
Upload titled venue maps and hall diagrams for exhibitors to review load-in routes and attendees to locate booths.
Automatically publish approved exhibitors on your EventHex website. Attendees filter by category, search by keywords, and review company profiles with zero manual duplicate entry.
Use real-time lead capture velocity, priority distributions, and team-level metrics to guide immediate follow-up and measure booth ROI.
Review captured leads across 7, 14, 30, or 90 days with daily pace, average per day, and peak hours.
Understand how your captured leads are distributed across High, Medium, and Low priority conversations.
Compare total leads and recent activity by booth staff to recognize top performers and balance booth shifts.
View aggregate lead counts across all booths or drill down per company from the organizer control center.
Manage packages, booths, staff, and leads across trade shows, summits, and corporate expos in one unified workspace.
Manage exhibitor applications, booth packages, staff passes, attendee discovery, and lead capture across event formats.
Publish sponsor-exhibitor profiles directly on the agenda and enable booth representatives to engage in targeted B2B networking.
Review member vendor applications, distribute included association passes, and keep setup instructions in one centralized portal.
Coordinate invited strategic partner companies, private ticket allocations, shared resources, and executive attendee discovery.
Exhibitor Management owns company onboarding, booth passes, and lead capture. Connected EventHex modules power the rest of your event.
Manage attendee-wide registration forms, multi-ticket checkout, and custom questionnaires.
Explore solutionConfigure general ticket types, inventory, tiered pricing, and zero-fee gateway delivery.
Explore solutionValidate arrivals at venue doors and run instant badge printing for attendees and staff.
Explore solutionDesign the public exhibitor directory, session agendas, and branded event landing pages.
Explore solutionCreate exhibitor package types, configure application fields and pass allocations, review submitted companies, approve or reject them, and resend onboarding communication when needed.
Depending on the modules enabled for the event, the exhibitor can update its company profile, manage products and resources, add booth members, issue allocated passes, view badges and floor-plan files, read announcements and FAQs, scan leads, and review analytics.
Booth staff can scan an attendee QR code from the exhibitor portal or add a lead manually. The lead stays connected to the event, exhibitor, and capturing team member.
Yes. They can search and filter leads, set high, medium, or low priority, add a status and remarks, and export available lead data as CSV.
An exhibitor-specific connection can be configured for HubSpot, Zoho CRM, Salesforce, or Pipedrive. EventHex sends captured leads on a best-effort basis, so lead capture remains available even if the CRM is unavailable.
No. The current workflow stores booth numbers and lets organizers upload titled floor-plan files that exhibitors can view or download. A visual drag-and-drop booth inventory and selection workflow is not available.
