Programme-led event
Build submissions, speakers, sessions, registration, and the attendee agenda around one programme.
Event management software for public-sector events
Configure public-sector registration, programme, communication, and event day
Run government summits, policy conferences, public consultations, and inter-agency events with configurable registration, approvals, sessions, badges, notifications, check-in, and reporting—within a clear product boundary.
- Configured registration
- Programme and communications
- Controlled event day
Scope Audience + eventConfigure Fields + approvalPublish Programme + websiteNotify Selected audiencesValidate Badge + QRReview Attendance + data
Choose the right event model
Start with the operating shape that fits the event
Community or showcase event
Lead with registration, the event website, communication, arrival, and attendee participation.
Start with one model, then add only the modules the event actually needs.
Programme operations
Move from content intake to a programme people can attend
Connect the content, people, and access decisions that usually end up in separate files.
Registration and approval
Configure the attendee journey, fields, ticket/access type, and approval status for the event.
Programme coordination
Publish sessions, speakers, rooms, time, capacity context, and attendee agenda discovery.
Operational communication
Use planned campaigns and supported app announcements with clear audience and status controls.
Arrival and reporting
Connect badge output, QR validation, offline-resilient capture, live attendance, and event analytics.
Team coordination
Give the event team one operating view
Give each team a clear job while keeping the attendee and event record connected.
Event owner
Sets the event, audience, access, programme, and reporting decisions.
Specialist teams
Work in focused registration, programme, exhibitor, marketing, check-in, or analytics areas.
Event leadership
Reviews event and portfolio signals for the next operating decision.
From setup to session recap
Speaker workflows that keep the agenda & audience connected
One connected workflow
The lineup changes. Everything downstream has to keep up.
A keynote moves to a different stage. A panellist drops out two days before. A workshop fills up. EventHex keeps the speaker record, the session, the published agenda, and the attendee's phone as one connected thing — change it once and everywhere it appears updates with it.
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Set up the lineup
Keep rich speaker profiles with name, bio, designation, company, photo and social links, then use AI LinkedIn autofill to fill details from a profile URL. Add categories, speaker settings, badges, delivery logs and bulk operations from one place.
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Build the agenda
See every session on a colour-coded grid by day and stage, drag sessions into new slots, nest breakouts under parent sessions, assign moderator and panellist roles, and restrict sessions to specific ticket types when needed.
Explore More Your attendees get the agenda in their pocket — signal or not
The schedule and speaker list stay cached in the attendee mobile app, so they keep working when the venue wifi does not. Attendees save the sessions they want and get a reminder by push and WhatsApp before each one starts. Live transcription and translation run during the talk, while live polls and Q&A open from a QR code with no app or account required.
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Speakers leave with something to post
After a session, AI session recap turns the recording into a summary with key takeaways, drafts a LinkedIn and an X post, and generates a shareable poster. Send it to your speakers and they promote the event for you while it is still fresh. Recordings can come from a live capture, an uploaded file, or a YouTube link.
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01
Entry validation
Scan event QR codes and distinguish valid, duplicate, and ineligible attempts.
QR validated Check in delegate 02
Offline resilience
Continue supported capture when venue connectivity is unstable.
Check-in captureOffline-ready
Arrival capturedStored
Arrival capturedStored
Ready to sync
03
Audience updates
Send operational push announcements to the selected app audience.
Audience selected Send update 04
Live attendance
Give the operating team current arrival context.
Attendance current Review attendance Build the right scope
Keep EventHex responsibility separate from specialist requirements
Confirm every specialist obligation before implementation and record how it will be handled.
EventHex workflow
Configure the supported event, audience, access, content, communication, engagement, and event-day mechanisms.
Your specialist requirements
Map legal, regulatory, accreditation, identity, accessibility, venue, payment-provider, and industry-specific obligations to the teams and systems responsible for them.
Where it fits
Configure EventHex around the event you are running
Government summits
Coordinate delegates, programme, communications, badges, and arrival.
COORDINATE- Delegates
- Programme and communications
- Badges and arrival
Government summits Policy conferences
Run speaker and session programmes with configured registration.
RUN- Speaker programmes
- Session programmes
- Configured registration
Policy conferences Public consultations
Collect event registration data and communicate updates while consultation records remain in the responsible system.
COLLECT AND COMMUNICATE- Event registration data
- Communicate updates
- Consultation records remain in the responsible system
Public consultations Inter-agency events
Use scoped event access, invitations, programme, and reporting.
USE- Scoped event access
- Invitations and programme
- Reporting
Inter-agency events Go deeper
Open the page that owns
each mechanism
Plan the configuration
Bring one real event workflow to the demo
Use the event format, audience groups, access rules, programme, communication channels, event-day plan, and required integrations to review the supported configuration.
- Start with the event formatChoose the smallest workflow that matches this event.
- Add only the modules you needUse the connected feature pages to understand each mechanism.
- Review the setup in the demoBring market, event, audience, access, communication, and onsite requirements.
Can government events use approval-based registration?
Yes. Configure the registration journey and approval workflow appropriate to the event.
Does EventHex certify accessibility compliance?
No. Review the required attendee surfaces and complete the appropriate accessibility assessment before launch.
Does EventHex guarantee data sovereignty or security compliance?
No. Data residency, encryption compliance, security clearance, and regulatory guarantees require separate technical and legal evidence.
Can the scanner work during connectivity issues?
The check-in workflow supports offline-resilient capture; validate the intended event-day operating plan in a demo.
Does EventHex automate protocol or ministerial hierarchy?
No. EventHex does not include a diplomatic-protocol workflow.
