Set Up Scanning Stations
Assign staff devices to entrance gates and session rooms. Download the attendee list for offline mode.
Event Check-In
Seamless Event Day Check-In Operations
QR code scanning, multi-device check-in, real-time attendance tracking, on-site badge printing, and a live event-day operations dashboard — all in one system.
100K+ check-ins processedTrusted by 400+ events
Check in attendees with
sub-second QR scanning
and real-time tracking
100K+ Check-Ins Processed
1 sec Per-Scan Time
99.9% Scan Accuracy
100+ Simultaneous Scanners
QR Scanning, Attendance Tracking & Operations
Scan, track, and manage event-day operations from a single real-time dashboard.
Camera-based QR scanning with barcode support and multi-device deployment
Scan attendee QR codes with any smartphone or tablet camera. Support 100+ simultaneous devices across the venue with offline capability.
Barcode Support
Also supports barcode scanning for ticket and badge verification.
Multi-Device
Run 100+ simultaneous scanning devices across the venue.
Offline Scanning
Continue scanning without internet — data syncs when reconnected.
Instant Confirmation
Visual and audio confirmation for each successful check-in.
Real-time attendance tracking with session-level scanning and duplicate prevention
Live count of checked-in vs registered attendees with multi-entrance support and session-level attendance tracking.
Session Attendance
Track who attended which sessions with session-level scanning.
Attendee Search
Instantly search attendees by name, email, or company.
Duplicate Prevention
Automatic detection and blocking of duplicate scans.
Multi-Entrance
Track check-in at multiple entrances simultaneously.
Bird's-eye view of check-in flow, queues, staff activity, and live stats
Monitor everything from one dashboard — check-in rates, queue lengths, staff activity, and attendance metrics updating in real time.
Staff Login Portal
Dedicated staff login for each screening gate and kiosk.
Scanned Users List
Exportable real-time list of all checked-in attendees.
On-Site Badge Print
Print badges immediately upon check-in scan.
Real-Time Stats
Live metrics — check-in rate, peak times, and wait estimates.
Face-match contactless check-in powered by AWS Rekognition
Attendees check in by simply looking at a kiosk camera — no QR needed. AWS Rekognition matches face to registration photo in under a second.
Face-Match Check-In
AWS Rekognition compares live face to registration photo for instant, touchless entry.
Kiosk Self-Check-In
Attendees walk up to a self-service kiosk and check in without staff assistance.
Zone & AV Access Control
Restrict backstage, VIP areas, and AV rooms — QR or badge required for each zone.
Restricted Area Logs
Full audit trail of who accessed each restricted zone and when.
Everything you need to manage event-day check-in and operations
Everything You Need to Scan, Track, and Manage
Everything You Need to Scan, Track, and Manage
Event Day Operations
scan engine
Check in thousands of attendees in minutes with QR scanning
Multiple staff scan simultaneously across entrances. Each QR scan takes under 1 second with instant visual confirmation and optional auto-print badge trigger.
- Works on any smartphone, tablet, or scanner
- Under 1 second scan and verification
- Auto-trigger badge printing on scan
session tracking
Track attendance per session for speakers and sponsors
Set up scanning points at session rooms to track exactly who attended which sessions — giving speakers feedback and sponsors ROI data.
- Dedicated session room scanners
- Post-event attendance reports
- Speaker session attendance insights
offline mode
Scan even without internet — zero risk of losing data
Venue WiFi unreliable? Offline mode caches attendee data locally and continues scanning. Data syncs automatically when connectivity returns.
- Attendee data cached locally pre-event
- Auto-sync when device reconnects
- Every scan stored locally first
operations
Real-time operations dashboard for event-day command
Monitor check-in rates, queue lengths, staff activity, and attendance metrics from a single live dashboard. React to bottlenecks instantly.
- Live check-in rate and queue monitoring
- Staff activity and gate status tracking
- Exportable real-time attendance lists
How Event Check-In Works
From Setup to Smooth Event Day
Set up scanning stations, check in attendees, monitor live dashboards, and export complete reports.
Attendees Arrive & Scan
Attendees show their QR code — staff scan with any smartphone or tablet. Check-in takes under 1 second.
Monitor Live Dashboard
Track check-in rates, queue lengths, and attendance in real time from the organizer dashboard.
Export Reports
After the event, export full attendance data — total check-ins, session attendance, and time analytics.
Streamline Event Day
Ready to Streamline Your Event Day Operations?
See how EventHex check-in handles thousands of attendees with sub-second QR scanning and real-time dashboards.
Sub-second scanning Offline mode Free onboarding support
No credit card required Free onboarding support Cancel anytime
Why Event Organizers Choose EventHex Check-In
Effortless Event Day Operations
Scan, track, and manage event-day check-in with sub-second QR scanning and real-time operations dashboards.
Sub-second QR scanning
QR recognition and verification in under 1 second on any device.
Offline scanning mode
Continue scanning without internet — data auto-syncs when reconnected.
Session attendance tracking
Track per-session attendance for speakers, sponsors, and post-event reports.
How does QR code check-in work?
Every registered attendee receives a unique QR code via email or the mobile app. At the event, staff scan the QR code with any smartphone or tablet camera. The system verifies the attendee and marks them as checked-in in under 1 second.
Can multiple staff scan simultaneously?
Yes. You can have 100+ devices scanning simultaneously across multiple entrances. Each device runs independently, and all data syncs to the central dashboard in real time.
Does check-in work offline?
Yes. Offline mode pre-caches the attendee database on each device. Scans continue normally without internet, and data syncs automatically when connectivity returns.
Can I track session-level attendance?
Yes. Set up scanning points at session room entrances. Each scan records which attendee attended which session — providing valuable data for speakers, sponsors, and post-event reports.
What devices are supported for scanning?
Any device with a camera works — iPhones, Android phones, iPads, Android tablets, and dedicated barcode/QR scanners. The web-based scanner runs in any modern browser.
How do I handle duplicate scans?
The system automatically detects and blocks duplicate scans. If an attendee is already checked in, the scanner shows a clear alert — preventing double-counting.
