Virtual & hybrid events

Run virtual and hybrid events around the meeting tools your audience already uses

Connect Zoom, Google Meet, or Microsoft Teams to EventHex, control a meeting bot, and keep streaming, attendance, recordings, transcripts, and post-session follow-up tied to the event.

Use the meeting room you already planned Configure recording and streaming before go-live Carry session outcomes into event operations
Book a Demo See how it works
EventHex event setup showing the Virtual and Hybrid location options, the connected meeting link, and the AI meeting bot card
Works with your meeting stack ZoomGoogle MeetMicrosoft TeamsYouTube LiveFacebook LiveCustom RTMP
Choose the operating model

Use one virtual workflow, or connect it to an in-person programme

Start with the event format, then configure the meeting, streaming, and attendance path that belongs to it.

Virtual event

Use the meeting link, bot, virtual check-in, recording, transcript, and follow-up as the primary attendee journey.

  • Meeting link as the room
  • Gated virtual check-in
  • Session outputs after processing
Best for remote-first programmes
EventHex virtual meeting workspace with the meeting link, virtual check-in and AI meeting bot EventHex live streaming configuration for YouTube, Facebook and custom RTMP destinations EventHex meeting bot settings showing the bot display name Virtual check-in Join the meeting
EventHex location setup with in-person and virtual options plus the meeting link EventHex registration method choice between a single form and group checkout EventHex attendance report listing participants by platform Onsite + virtual Register now

Hybrid event

Run the meeting workflow alongside onsite check-in and event-day operations while keeping the same event and sessions at the center.

  • One event, two audiences
  • Onsite plus virtual attendance
  • Shared sessions and agenda
Best for connected venues and remote audiences

EventHex coordinates the event workflow; Zoom, Meet, or Teams remains the meeting room.

Before you go live

Set up the virtual event

Attach the meeting link

Add the scheduled Zoom, Google Meet, or Microsoft Teams link to the event. The platform is identified from the URL and used by the configured bot workflow.

Control the meeting bot

Set the bot display name, welcome message, camera image, auto screen share, and whether the bot joins automatically at event start.

Configure streaming first

Add YouTube, Facebook, or custom RTMP destinations with the stream details supplied by each platform before the bot joins the meeting.

Keep outputs provider-scoped

Recording, transcript, participants, and chat depend on the configured provider, meeting permissions, and successful bot admission.

From setup to session outputs

Run the session lifecycle

Meeting bot control

Prepare the bot before the room opens

Configure the identity and joining behavior, then start the bot manually or use the supported auto-join setting for the event schedule.

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EventHex meeting bot settings showing the bot display name, welcome message, auto screen share, and auto join options
Capture the session

Turn the live room into a recording and transcript your team can use

After processing, supported provider paths surface the session recording, timestamped transcript, and AI insights inside the event workspace.

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EventHex recording and transcript tab with a processed session recording and generated key insights
Optional live streaming

Send the meeting feed to the destinations your broadcast plan requires

Before the bot starts, enable streaming and add one or more supported destinations with the stream details supplied by each platform.

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EventHex live streaming settings with YouTube Live, Facebook Live, and custom RTMP destinations
Inside the virtual meeting workspace

What the organizer sees after the bot joins

Every view below comes from the EventHex event workspace, not a separate virtual-event dashboard.

  1. 01
    Virtual check-in

    Give registered attendees a controlled path into the online session

    Enable a virtual check-in link, choose how long before the event it opens, and share the gated entry instead of the raw meeting URL.

    • Event-specific virtual check-in URL
    • Opening window before the event
    • Registration-aware OTP entry flow
    EventHex virtual meeting page showing the meeting link, virtual check-in toggle, and gated attendee entry link
  2. 02
    Virtual attendance

    See who joined, how long they stayed, and how the session progressed

    EventHex keeps the meeting attendance record inside the organizer workspace so the online side of the event stays reviewable.

    • Unique participants
    • Join and leave times
    • Speaking time
    • Screen share usage
    • Registration match
    • Event-level review
    EventHex virtual attendance report listing participants with platform, join and leave times, duration, speaking time, and screen share
  3. 03
    Transcript and insights

    Move from raw recording to a session record people can revisit

    Keep the available media and transcript together, review generated insights, and continue into the recap workflow when it is enabled for the event.

    • Timestamped speaker transcript
    • Generated key insights
    • Public recap handoff
    EventHex timestamped session transcript with named speakers and a YouTube connection panel
  4. 04
    Meeting overview

    Review the whole virtual session at a glance

    Participants, duration, speaking time, and the speaker timeline sit above the attendance report for the meeting the bot joined.

    • Participants and duration
    • Speaking time and messages
    • Speaker timeline
    EventHex virtual meeting overview showing participants, duration, speaking time, messages, and a speaker timeline
Where it fits

Run the programme you already planned, online

Keep meeting access, attendance, recordings, and session outputs connected across every event format.

Keep multi-session programmes connected

Run multi-session programmes with remote access and post-session records.

CONNECTED WORKFLOW
  • Scheduled meeting access
  • Virtual attendance records
  • Post-session recordings and insights
EventHex virtual attendance report for a conference session Attendance connected
Connected event operations

Continue into the feature that owns the next job

Virtual delivery works best when access, content, attendance, and follow-up each hand off to the correct EventHex surface.

Event Registration

Collect attendee details and route people into the selected virtual or hybrid experience.

Event Check-In

Coordinate onsite arrival for the in-person side of a hybrid event.

AI Session Recap

Create the attendee-facing transcript, takeaways, and recap experience.

Event Analytics

Review broader event performance beyond the individual meeting session.
Quick Answers

Virtual & Hybrid
Questions, Answered.

Find quick answers about meeting links, bot behaviour, streaming destinations, attendance, and session outputs. Planning one? Use our virtual event planning checklist and see practical uses of AI for virtual events.

Visit Help Center
Does EventHex replace Zoom, Google Meet, or Microsoft Teams?

No. EventHex uses the supported meeting link and adds event operations around it, including bot control, streaming configuration, attendance, session outputs, and follow-up.

Can the meeting bot join automatically?

A supported auto-join setting exists alongside manual start. Confirm the event schedule, waiting-room behavior, provider, and host permissions before relying on it.

Can we stream to more than one destination?

The organizer can configure YouTube, Facebook, or custom RTMP destinations, including multiple destination entries. RTMP availability still depends on the active meeting-bot provider and valid stream credentials.

Are recording and transcripts always available?

They depend on the configured provider, meeting permissions, bot admission, processing success, and feature setup. EventHex shows the outputs and states available for that session; it does not guarantee every meeting will be captured.

How does virtual check-in work?

Organizers can enable a gated event link and opening window. The supported OTP path identifies the attendee and can connect the resulting virtual attendance to a registration.

Does EventHex support live captions and translation?

EventHex has live transcription and translation paths, but supported languages, attendee surfaces, and behavior depend on the chosen provider and session configuration. Confirm the exact requirement during the demo.