AI tools for event planning
AI tools for event planning, connected across your event
Bring planning, attendee engagement, event photos, and session follow-up into one event workflow. EventHex gives organizers one Copilot plus focused AI tools for forms, networking, galleries, and recaps.
- One EventHex Copilot
- Four focused AI tools
- One event workflow
Five AI jobs. One route to the right tool.
Keep AI close to the event it is helping you run
Use focused AI experiences without rebuilding the event context for every task.
Choose the AI job you need next
Each feature has one clear role. Open the dedicated page when you need the full workflow and controls.
AI Event Copilot
Ask event questions and prepare supported organizer actions from one Copilot.
AI Form Builder
Describe the form, review the suggested fields, reorder them, and publish.
AI Smart-Connect
Let attendees describe who they want to meet and discover relevant profiles.
AI Photo Gallery
Use a selfie to help attendees find their own event photos in the gallery.
AI Session Recap
Turn session audio into transcripts, summaries, and takeaways for the session page.
AI Event Copilot
Ask about the event. Prepare the next move. Review before it changes.
Use one EventHex Copilot for supported organizer questions and actions instead of switching between separate role-based bots.
- Find the answerAsk about attendees, check-ins, setup progress, orders, exhibitors, sessions, tickets, polls, or coupons.
- Prepare the actionCreate supported event items such as a session, ticket, form, poll, or coupon from the conversation.
- Keep the control pointReview and confirm supported changes before Copilot writes them to the event.
Event context connectedReview before publishingAI Form Builder
Start with the form you need—not an empty canvas
Describe the purpose in plain language, then use the visual builder to shape the final form.
Explore AI Form Builder01
Describe
Tell EventHex what the form should collect and who it is for.
02
Generate
Create a suggested starting set of fields from the description.
03
Review
Edit labels, requirements, consent, and other field settings.
04
Arrange and publish
Drag fields into order, preview the form, and publish when it is ready.
Focused AI tools for every attendee moment
Relevant profilesMatched to the requestReady to connectAI Smart-Connect
Turn an attendee's networking goal into people they can act on
Inside the attendee app, a participant can describe the connection they are looking for and see relevant profiles from the event community.
- Describe the goal in natural language.
- Discover profiles related to that request.
- Open the profile and use the event's networking actions.
AI Photo Gallery
Help attendees get from one selfie to their event photos
Bring event photos into the gallery, match an attendee from their selfie, and show their personal results with the access rules set for the event.
- Bring event photos into the gallery.
- Match an attendee from a selfie.
- Open a personal gallery of matched results.
- Control approval, downloads, notifications, and watermarking.
Selfie matchedPersonal gallery readyPhotos found
Transcript completeSummary generatingTakeaways readyAI Session Recap
Carry the session beyond the room
Turn captured session audio into a transcript, summary, and key takeaways that attendees can revisit from the session experience.
- Capture a live transcript.
- Generate a summary and key takeaways.
- Present recap content with the session.
- Offer translation when enabled.
Put each AI tool at the moment it can help
The suite is easier to evaluate when every feature is tied to a real event job.
Before the event
Use Copilot for setup questions and supported actions, build forms, and help attendees find relevant connections.
During the event
Continue networking, capture photos, and produce live session transcripts.
After each moment
Surface matched galleries, summaries, takeaways, and attendee-ready follow-up content.
Match the AI workflow to the way your event creates value
Choose the tools that support the people, content, and follow-up your event depends on.
Make every show-floor interaction easier to act on
Help visitors discover relevant people, capture show-floor photos, and keep organizer questions close to the event workspace.
- ✓Relevant attendee discovery
- ✓Personal photo galleries
- ✓Organizer answers in context
Connect the agenda, audience, and follow-up
Build forms, support networking, and give every recorded session a recap path.
- ✓AI-assisted forms
- ✓Networking recommendations
- ✓Session transcripts and recaps
Support member-led programs across repeat events
Use focused forms and session content to support member-led programs and repeat events.
- ✓Reusable form workflows
- ✓Member discovery
- ✓Attendee-ready takeaways
Apply one AI toolkit across different event teams
Apply a consistent AI toolkit while configuring each client, audience, and event separately.
- ✓Event-specific controls
- ✓Shared operating workflow
- ✓Organizer review before changes
Automate the useful part. Keep the event team in the decision.
EventHex uses different controls for organizer actions and attendee experiences, so the setup can match the event.
Organizer review
Copilot requests confirmation for supported changes that write to event data.
Review before writeEvent-level settings
Gallery access, photo approval, notifications, and related attendee controls can be configured for the event.
Configure the experienceFeature-by-feature fit
Availability and plan requirements vary. Use the demo to confirm the exact AI setup required for your workflow.
Confirm before rolloutUse the demo to confirm both the AI experience and the controls required for your event.
Quick answers
AI Platform Questions, Answered.
Clear answers about the suite, feature fit, and the controls available to organizers and attendees.
Visit Help Center01What AI tools does EventHex include?
The EventHex AI feature family includes AI Event Copilot, AI Form Builder, AI Smart-Connect, AI Photo Gallery, and AI Session Recap. Each has a dedicated workflow and feature page.
02Is the AI Platform one tool or a suite?
It is a suite inside the EventHex product family. The AI Platform page helps you choose the right tool; the dedicated feature pages explain each workflow in detail.
03What can AI Event Copilot help with?
Copilot can answer supported questions about the event and prepare supported actions across sessions, tickets, forms, check-ins, polls, coupons, orders, and exhibitors. Changes that write event data use a review and confirmation step.
04How does AI Smart-Connect work for attendees?
An attendee describes who they want to meet in the event app. EventHex uses that request to return relevant attendee profiles, which the participant can review and act on through the networking experience.
05How does the AI Photo Gallery find an attendee's photos?
The attendee provides a selfie, and the gallery looks for face matches in the event photos. Access, approval, notifications, downloads, and watermarking depend on the event's configuration.
06What does AI Session Recap create?
It can turn captured session audio into a transcript, summary, and key takeaways. Translated recap artifacts can be offered when that workflow is enabled.
07Are all AI features activated automatically?
No blanket activation is assumed. Feature availability, plan requirements, event settings, and attendee access can differ. A demo is the right place to confirm the setup for your event.
