Attendee advocacy software

Turn registrations into branded posts attendees want to share

Give attendees a personalized event poster after registration. EventHex brings your design, their approved registration details, a ready caption, and practical sharing options into one attendee advocacy flow.

  • Branded poster builder
  • Attendee personalization
  • Download and share
Book a Demo See the advocacy flow
EventHex · Advocacy posters
EventHex advocacy poster builder showing an I'm attending poster on the canvas with its editable layers listed alongside
Design Build the branded poster Map Choose attendee fields Connect Assign eligible tickets Personalize Render attendee details Share Download or post Review See poster usage
Personalization from registration data

Decide which attendee details appear

Map each poster element to a common registration field or a ticket-specific answer before the campaign goes live.

Common attendee fields

Use shared registration details such as name, designation, company, or profile photo.

Keep the poster consistent across eligible tickets.
EventHex registration form collecting the shared attendee fields reused by every poster EventHex single registration preview settings for the ticket form heading and copy Fields mapped Assign to poster
EventHex attendee details step collecting the fields tied to the selected ticket EventHex private ticket list where different ticket types keep their own registration form Ticket fields linked Review mapping

Ticket-specific fields

Map a poster element to a question collected for a selected ticket.

Use the information already captured in that registration path.

The organizer controls the mapping. The attendee can complete or confirm editable fields on the campaign page before generating the poster.

Control who gets each campaign

Connect the right poster to the right registrations

Use one advocacy design across the event or limit it to selected ticket types.

All tickets

Make the poster available across eligible event registrations.

Selected tickets

Choose the ticket types that should receive this design.

Draft or published

Prepare a campaign without exposing it, then publish when it is ready.

Priority order

Control which poster is selected when more than one published design matches.

More than one creative direction

Offer multiple poster variations in one campaign

Store several designs under the same advocacy poster and let the attendee choose the version they prefer.

  1. 01

    I'm attending

    A registration-led announcement.

    • Registration-led announcement
    • Name, photo and company from the form
    Advocacy poster design reading I'm attending, with the event name, the attendee photo, name and company
  2. 02

    I'm speaking

    A role-led promotional card.

    • Role-led promotional card
    • Speaker photo, name and designation
    Advocacy poster design reading I'm speaking at, with the event name, the speaker photo, name and designation
  3. 03

    Community edition

    A second visual treatment for the same event.

    • Second visual treatment
    • Same campaign and caption template
    Advocacy poster design reading Join me at, with the event name, the attendee photo, name and designation
Designed for the moment after registration

Give each attendee a short path from confirmation to share

The advocacy prompt can appear in the registration-success experience and open the connected campaign page.

Book a Demo
  1. 01

    Open the poster

    Move from the successful registration to the assigned advocacy campaign.

    Registration complete Open poster
  2. 02

    Complete the details

    Confirm mapped text or choose the image required by the design.

    3 fields mapped Save details
  3. 03

    Choose a variation

    Pick from the organizer's available poster designs.

    Variation selected Use this design
  4. 04

    Generate and preview

    Render the personalized artwork before taking action.

    Preview ready Generate poster
  5. 05

    Download or share

    Save the image or continue through the available sharing option.

    Saved to device Share poster
Practical sharing options

Let attendees take the poster where their audience is

Generate the artwork as an image, then use the sharing route supported by the attendee's device and browser.

PNG or JPEG

Download the image

Save the finished poster as PNG or JPEG where the campaign flow supports the format.

Campaign message + link

Share on WhatsApp

Open a WhatsApp share with the campaign message and link.

Prepared message + URL

Continue to LinkedIn

Use the LinkedIn sharing path with the prepared message and campaign URL.

Native share sheet

Use the device share sheet

Share through another compatible app when native sharing is available.

Built for the people who carry event credibility

Create advocacy moments around real event roles

Use the same campaign system for the audience and stakeholders that fit your event strategy.

Attendees

I'm attending announcements after registration.

Campaign focus
  • Registration-led announcements
  • Attendee details from the form
  • Download or share the image
EventHex advocacy poster reading I'm attending with the event name, attendee photo, name and designation Attendee poster

Speakers

Role-led cards that help promote a confirmed appearance.

Campaign focus
  • Role-led promotional cards
  • Confirmed appearance details
  • Brand elements from your artwork
EventHex speaker poster reading I'm speaking at with the event name, speaker photo, name and designation Speaker card

Exhibitors and sponsors

Campaign artwork mapped to the fields and tickets you configure.

Campaign focus
  • Fields you choose to map
  • Selected ticket types
  • Priority poster order
EventHex sponsor poster reading Join me at with the event name, exhibitor photo, name and designation Sponsor artwork

Associations and communities

Member-ready event visuals with consistent messaging.

Campaign focus
  • Member-ready event visuals
  • One consistent message
  • Templates saved for the next edition
EventHex community poster reading I'm attending with the event logo, member photo, name and designation Member campaign
One feature in a connected event journey

Connect advocacy to the workflow that feeds it

Keep each product job clear, then let evaluators move to the next relevant EventHex capability.

Event Marketing

Run planned email and WhatsApp campaigns for broader promotion.

AI Photo Gallery

Help attendees find and share their event photos after the event.

Frequently asked questions

Questions about EventHex attendee advocacy

Clear answers based on the current poster, registration, and sharing workflow.

Visit Help Center
What is attendee advocacy for events?

It gives attendees branded content they can personalize and share with their own networks. EventHex connects the poster design to event and registration data so the campaign stays consistent.

Is every poster generated automatically?

The organizer publishes and assigns the campaign. The attendee opens the poster experience, completes or confirms the required details, chooses an available design, and generates the final image.

Can I choose which tickets receive a poster?

Yes. Connect a poster to all eligible tickets or selected ticket types, then control draft, published, and priority settings.

Is the share caption written by AI?

No. This workflow uses an organizer-defined caption template with attendee and event placeholders. AI caption generation is not part of this flow.

Where can attendees share their poster?

They can download the image and use the available WhatsApp, LinkedIn, or device-sharing path. The exact handoff depends on the browser and device.

Can we attribute new registrations to a shared poster?

Not end to end. EventHex can record clicks and hashed unique visitors when a share link is enabled, but registrations are not attributed back to the share link today.