Registration desk & badge printing

Run the registration desk from one screen.

Find any attendee in seconds, check them in, print the badge you designed and watch arrivals, all from the EventHex Event Day Portal.

See it with your event → Printer setup
Live arrival countsScan-to-print badgesKeeps going if Wi-Fi drops
EventHex Event Day Portal home with check-in counts, Scan Badge and Search Attendees
Checked in · printing
Printed Ascend Impact Summit delegate badge
At the registration desk
  1. FindScan, search or list
  2. Check inAttendance marked
  3. PrintYour badge design
  4. TrackWho printed, when
Event Day Portal

Find anyone at the desk in seconds

Three ways in, one result: checked in and wearing their badge. Keyboard shortcuts jump straight to search or the scanner.

  1. Event Day Portal barcode scanner screen ready to scan

    Scan the QR code

    Use a handheld barcode scanner, or the device camera, to read the attendee's QR. They are found and checked in instantly.

  2. Event Day Portal attendee search with Print buttons

    Search by name

    Lost their QR? Search by name or ticket, see the ticket type, and print with one tap.

  3. Event Day Portal attendance list with Check in buttons

    Check in from the list

    Mark arrivals from the attendance list, with pending and checked-in counts as you go.

At the desk

Confirm, fix and print without leaving the screen

Everything staff need about one attendee is on one card, so the line keeps moving.

  1. Attendee card in the Event Day Portal with company, designation, ticket and QR code
    Step 1

    Confirm the attendee

    Name, company, ticket and QR on one card, with Print Badge and Preview right beside it.

  2. Update Information form with first name, last name, email, company and designation, and Save & Print
    Step 2

    Fix details on the spot

    Correct a name, company or designation at the desk, then Save & Print in one step.

  3. Badge Preview at 10 × 15 cm showing the attendee's Ascend Impact Summit badge with QR code
    Step 3

    Preview before it prints

    See the exact badge at its real size before it goes to the label printer.

Your design, on the label

Prints the badge you built, not a generic label

The portal loads the badge layouts from the Badge Builder, so common and ticket-specific designs print with each attendee's name, title, company and QR.

  • A default badge for all tickets, with overrides per ticket
  • Print style: full design, or text only for pre-printed badge stock
  • Names in any script (Arabic, Devanagari, CJK)
Layout Configure: a default badge for all tickets, overrides per ticket, and Full Design or Text Only print style
Printer settings with EventHex Agent setup in three steps and downloads for Windows, macOS and Linux
Printer setup

Works with the label printers events already use

Install the EventHex Print Agent on the desk computer in three steps. It runs only on that computer and sends badges straight to its installed printers, without a print dialog for every attendee. Already on QZ Tray? The portal prints through it too.

  • Print Agent for Windows, macOS and Linux
  • Zebra and other thermal label printers
  • Mark attendance automatically when a badge prints
LABEL SIZES (MM)
76 × 20 76 × 38 76 × 51 100 × 150
Bulk Print dialog to search, filter and select registrations, then print the batch
Busy doors

Built for the morning rush

  • Every print is logged with who printed it, when, and the printer type
  • Reprints are counted per attendee
  • Check-ins queue and sync if Wi-Fi drops
  • Live total, checked-in and remaining counts on the home screen
  • Bulk print a selection: search, filter, select, print
  • A print analytics view for the whole team
Print + check-in + certificates

One scan does three jobs

  1. 1

    Badge printed

    The attendee leaves the desk with their own branded badge.

  2. 2

    Attendance recorded

    Check-in counts update for the event team.

  3. 3

    Certificate unlocked

    Only checked-in attendees are eligible for a certificate later.

Connect printing to the rest of the event

Badge Builder

Design the badge that prints at the door.

Event Check-in

Arrivals, attendance and live counts.

Certificate Builder

Certificates for attendees who checked in.

Event Registration

The data every badge is printed from.
How does onsite badge printing work?

Staff open the EventHex Event Day Portal at the registration desk, scan the attendee's QR code or search their name, and the attendee is checked in while their badge prints on the connected label printer.

Which printers are supported?

Zebra and other thermal label printers, connected through the EventHex Print Agent on the desk computer or through QZ Tray. Badges can also be exported as a PDF from the admin for pre-printing. Always test a label on your exact printer and stock.

Does it print the badge we designed?

Yes. The portal uses the badge layouts from the Badge Builder, including ticket-specific designs, and fills them with each attendee's details.

Which label sizes can we use?

Label presets include 76 × 20, 76 × 38, 76 × 51 and 100 × 150 mm.

What happens if the venue Wi-Fi drops?

Check-ins are queued on the device and synced when the connection returns, so the desk keeps moving.

Can we see who printed which badge?

Yes. Every print is logged with who printed it and when, reprints are counted per attendee, and the portal has a print analytics view.