01
Abstract/Paper Submission
Managing hundreds of paper submissions — tracking versions, assigning reviewers, and communicating decisions — often done via spreadsheets.
For Academic Conference Organizers
The Complete Platform for
Academic Conferences
Abstract submission, peer review portals, multi-track scheduling, certificate generation, and attendee networking — built for the unique needs of academic events.
Abstract Submission Peer Review Portal Certificate Generator
EventHex powers academic conferences with research-first tools
60+ Academic Events
5K+ Papers Submitted
10K+ Certificates Issued
30+ Universities
Key Challenges
Challenges Academic Conference Organizers Face
Understanding your pain points so we can solve them.
02
Peer Review Coordination
Assigning reviewers, managing blind review, collecting scores and feedback, and reaching consensus across committee members.
03
Multi-Track Scheduling
Organizing keynotes, parallel sessions, poster sessions, and workshops across multiple days and venues.
04
Certificate Generation
Creating personalized certificates for presenters, attendees, and reviewers — often needed for academic credit.
05
Budget Constraints
Academic budgets are tight. Platform fees eat into registration revenue meant for scholarships and venue costs.
06
International Attendees
Visa letter generation, multi-currency payments, and timezone-friendly scheduling for global participants.
How EventHex Solves It
Every tool academic conference organizers need — from paper submission to certificate generation — in one platform.
Session Management
Multi-track scheduler with keynotes, parallel sessions, poster sessions, and workshops. Conflict-free scheduling.
Learn moreSpeaker Management
Speaker portal for bios, abstracts, presentation uploads, and AV requirements.
Learn moreEvent Ticketing
Student, faculty, and professional pricing tiers. Group registrations. 0% platform fees.
Learn moreCertificate Designer
Auto-generate certificates for all presenters, attendees, and committee members with verification URLs.
Learn moreEvent Website
Professional conference website with call-for-papers, committee pages, and schedule.
Learn moreAI Session Recap
AI-generated summaries of every session — useful for proceedings and attendee reference.
Learn moreEvent Mobile App
Conference app with schedule, speaker profiles, maps, networking, and push notifications.
Learn moreEvent Check-In
QR check-in at registration desk and session rooms for attendance verification.
Learn moreEvent Analytics
Attendance tracking per session, feedback scores, and post-conference reports.
Learn moreAI Networking
AI matches researchers by field, interests, and collaboration goals for meaningful connections.
Learn more Step-by-step workflow
Academic Conference Features That Deliver
01
Paper Submission & Peer Review
Authors submit abstracts and full papers through a customizable form. Assign reviewers, manage blind review, collect scores and comments, and track review status — all from one dashboard.
Learn More 02
Auto-Generated Certificates with Verification
Design a certificate template once — the system auto-fills attendee names, paper titles, and dates, then generates unique PDFs with verification URLs for every participant.
Learn More 03
0% Fee Academic Registration
Student, faculty, and professional pricing tiers with group registrations and visa letter generation. Connect your own payment gateway — 0% EventHex platform fees preserve tight academic budgets.
Learn More Step by Step
Running an Academic Conference With EventHex
01
Open Call for Papers
Launch your conference website with call-for-papers form, submission guidelines, important dates, and committee information.
→ 02
Manage Review & Build Program
Assign reviewers, collect scores, manage blind review, and schedule accepted papers into tracks with the visual scheduler.
→ 03
Open Registration
Sell tickets with student/faculty/professional pricing, generate visa letters, and handle group registrations for delegations.
→ 04
Run & Certify
QR check-in, session attendance tracking, live Q&A, AI recaps, and auto-generated certificates for all participants.
Get Started Today
Ready to Run Your Academic Conference?
See how EventHex handles everything from paper submission to certificate generation for academic conferences.
AI-powered platform Free onboarding support No credit card required
Abstract Submission Peer Review Portal Certificate Generator
Does EventHex support abstract/paper submission?
Yes. Authors can submit abstracts and full papers through a customizable submission form with file uploads, author details, and topic selection. Organizers manage submissions from a central dashboard.
Can I set up a peer review process?
Yes. Assign reviewers to submissions, manage single or double-blind review, collect scores and comments, and track review status. Committee chairs can make final decisions from the dashboard.
Does it support student pricing?
Yes. Create unlimited ticket tiers — student, faculty, professional, early-bird, group. Each tier can have different pricing, access levels, and availability windows. 0% platform fees.
Can certificates be auto-generated?
Yes. Design a certificate template once — the system auto-fills attendee names, paper titles, and dates, then generates unique PDFs with verification URLs for every participant.
Can I generate visa invitation letters?
Yes. Generate customizable visa invitation letters for international attendees with their registration details, conference information, and organizer signatures.
Does it handle multi-day, multi-track schedules?
Yes. The session management module handles keynotes, parallel tracks, poster sessions, and workshops across multiple days and locations with conflict-free scheduling.