01
Speaker Coordination
Managing 50+ speakers across multiple tracks with bios, abstracts, AV requirements, and schedule conflicts is a logistical nightmare.
For Conference Organizers
The Complete Platform for
Conference Management
From speaker management to AI session recaps — EventHex gives conference organizers everything they need to run multi-track conferences with thousands of attendees.
Multi-Track Sessions Speaker Portal AI Session Recap
EventHex powers conferences with AI-driven tools
150+ Conferences Powered
50K+ Conference Attendees
2,000+ Speakers Managed
4.8/5 Organizer Satisfaction
Key Challenges
Challenges Conference Organizers Face
Understanding your pain points so we can solve them.
02
Multi-Track Scheduling
Building conflict-free schedules across parallel tracks while respecting room capacities and speaker availability.
03
Tiered Ticketing
Managing early-bird, regular, VIP, student, and group tickets with different access levels and pricing.
04
Post-Event Content
Attendees want session recordings, summaries, and slides — but creating this content manually takes weeks.
05
Attendee Networking
With hundreds of attendees, facilitating meaningful connections beyond random hallway conversations.
06
Day-Of Operations
Check-in queues, session room navigation, live Q&A, and real-time schedule changes during the event.
How EventHex Solves It
Every tool conference organizers need — from speaker management to AI session recaps — in one platform.
Speaker Management
Speaker portal for bios, headshots, abstracts, AV requests. Auto-generate speaker pages and agenda.
Learn moreSession Management
Multi-track scheduler with conflict detection, room assignment, and attendee session registration.
Learn moreEvent Ticketing
Multi-tier ticket types, early-bird automation, group discounts, and your own payment gateway with 0% fees.
Learn moreAI Session Recap
AI generates session summaries, key takeaways, and shareable recap pages for every session.
Learn moreAI Photo Gallery
Upload event photos — attendees find theirs instantly with face recognition. InstaSnap selfie-to-photos.
Learn moreEvent Check-In
QR code check-in at entrances and session rooms with offline mode support.
Learn moreLive Polling & Q&A
Audience polls and moderated Q&A displayed on stage screens during sessions.
Learn moreAI Networking
AI matches attendees by interests, goals, and industry for 1:1 meetings during the conference.
Learn moreEvent Mobile App
White-label conference app with live agenda, maps, push notifications, and networking.
Learn moreEvent Analytics
Real-time dashboards with registration, attendance, engagement, and ROI metrics.
Learn more Step-by-step workflow
Conference Features That Deliver
01
Multi-Track Speaker Portal
Speakers submit bios, abstracts, and slides through their portal. The visual scheduler handles conflict detection across parallel tracks automatically — no more spreadsheet coordination.
Learn More 02
AI Session Recaps for Every Track
After each session, AI generates summaries, key takeaways, and shareable recap pages. Attendees revisit sessions they missed and share highlights with their teams.
Learn More 03
Smart Conference Networking
AI analyzes attendee profiles, interests, and goals to suggest the 10 most relevant connections per attendee — turning hallway conversations into pre-scheduled meetings.
Learn More Step by Step
Running a Conference With EventHex
01
Set Up Your Conference
Create your event, design multi-track sessions, invite speakers through the portal, and open ticket sales — all in one dashboard.
→ 02
Manage Speakers & Content
Speakers submit bios, abstracts, and slides through their portal. Build your agenda with the visual scheduler.
→ 03
Sell Tickets & Promote
Launch tiered tickets, build your event website, and run email/WhatsApp campaigns.
→ 04
Run the Conference
Check in attendees via QR code, run live polls and Q&A, facilitate AI networking, and manage operations from the dashboard.
Get Started Today
Ready to Run Your Next Conference?
See how EventHex handles everything from speaker management to AI session recaps for conferences of any size.
AI-powered platform Free onboarding support No credit card required
Multi-Track Sessions Speaker Portal AI Session Recap
Can EventHex handle multi-track conferences?
Yes. The session management module supports unlimited parallel tracks with conflict detection, room assignment, and per-session registration and attendance tracking.
Does it support speaker self-service?
Yes. Speakers get their own portal to manage bios, headshots, abstracts, presentation uploads, and AV requirements. Changes update the agenda automatically.
How does AI Session Recap work for conferences?
After each session, AI processes the content and generates a summary, key takeaways, and shareable recap page. Attendees can revisit sessions they missed.
Can I sell different ticket types?
Yes. Create unlimited ticket types — early-bird, regular, VIP, student, group, single-day, full-pass — each with different pricing, access levels, and availability windows.
Does it include a conference mobile app?
Yes. A white-label mobile app with your branding, live agenda, speaker profiles, AI networking, push notifications, venue maps, and QR check-in.
How does networking work at conferences?
AI analyzes attendee profiles, interests, and goals to suggest relevant connections. Attendees can schedule 1:1 meetings through the app during the conference.