01
Media & Press Management
Coordinating accreditation, welcome packs, and exclusive content access for journalists across multiple publications.
For Product Launch Organizers
The Complete Platform for
Product Launch Events
From media accreditation to demo station analytics — EventHex gives product launch teams everything they need to create a high-impact launch event that drives pipeline and press coverage.
Media Accreditation VIP RSVP Tracking Same-Night Photo Delivery
EventHex powers product launches with pipeline-driving tools
40+ Launch Events Powered
500K+ Media Impressions
4.8/5 Organizer Satisfaction
< 30s Media Check-In Time
Key Challenges
Challenges Product Launch Teams Face
Understanding your pain points so we can solve them.
02
Tiered Guest Access
Press, VIPs, partners, and public guests all need different access levels, programmes, and confirmation emails from a single event.
03
Launch Photo Distribution
Journalists and VIPs need high-resolution launch photos for press releases within hours — manual distribution doesn't scale.
04
Demo Engagement Tracking
Which product features attracted the most interest at demo stations? Without data, product teams can only guess.
05
Pipeline Attribution
Proving that launch event attendance drove post-event sales pipeline is critical for showing marketing ROI to leadership.
06
Pre-Launch Confidentiality
Managing RSVPs and communications before the product is public without revealing the announcement.
How EventHex Solves It
Every tool product launch teams need — from media accreditation to demo analytics — in one platform.
Event Registration
Separate media accreditation flow, VIP invitation tracking, tiered guest access levels, and capacity management.
Learn moreEvent Check-In
Express media check-in with accreditation badge printing, VIP fast lane, tiered access control at demo zones.
Learn moreEvent Website Builder
Pre-launch holding page, invite-only RSVP page, and post-launch product page — all from one website builder.
Learn moreEvent Marketing
Confidential pre-launch invite campaigns, day-of media briefing emails, and post-launch announcement blasts.
Learn moreBadge Designer
Press, VIP, partner, and general badges with access-level indicators and QR codes for demo station tracking.
Learn moreAI Photo Gallery
Face-tagged launch photos delivered to media and VIPs within hours — high-res press packs and social-ready branded images.
Learn moreLive Polling & Q&A
Feature preference votes, product reaction polls, audience Q&A for product team, and post-launch interest capture.
Learn moreEvent Analytics
Demo station engagement scoring, media attendance reports, product interest rankings, and pipeline attribution.
Learn moreEvent Mobile App
Branded launch app with product demo guide, interactive floor plan, networking, and live Q&A for media and VIP guests.
Learn moreAI Networking
Connect media contacts with product team members and VIP clients for strategic conversations during the launch.
Learn more Step-by-step workflow
Product Launch Features That Deliver
01
Media Accreditation & Express Check-In
Journalists register via a separate accreditation form with PR team approval. Each accredited media contact receives a designated badge and express check-in lane — under 30 seconds.
Learn More 02
Demo Station Engagement Tracking
Assign QR codes to each demo station — every attendee scan is recorded with a timestamp. EventHex shows dwell time and visit count per station for product team insights.
Learn More 03
Same-Day Press Photo Distribution
Photographers upload to EventHex during the event. Face recognition runs immediately — accredited media receive a high-resolution download pack within hours of the launch.
Learn More Step by Step
Running a Product Launch With EventHex
01
Manage Invitations & Accreditation
Send tiered invitations to press, VIPs, and partners. Manage media accreditation with approval workflows and access credential management.
→ 02
Build the Event Experience
Design the event website, set up demo station QR codes for engagement tracking, and configure the branded product launch app.
→ 03
Run the Launch Event
Express check-in for media, VIP access control at demo zones, live product polls on the main screen, and audience Q&A.
→ 04
Deliver Photos & Prove ROI
AI delivers tagged photos to media within hours. Export demo engagement scores and product interest rankings to attribute pipeline to launch interactions.
Get Started Today
Ready to Run a Product Launch That Drives Pipeline?
See how EventHex handles media accreditation, demo analytics, VIP check-in, and same-night photo delivery for product launches.
AI-powered platform Free onboarding support No credit card required
Media Accreditation VIP RSVP Tracking Same-Night Photo Delivery
How does media accreditation work in EventHex?
Journalists and media contacts register via a separate accreditation form. The PR team reviews and approves submissions before confirmation is sent. Each accredited media contact receives a designated badge and access level.
Can I track which demo stations attracted the most interest?
Yes. Assign QR codes to each demo station — every attendee scan is recorded with a timestamp. EventHex shows dwell time and visit count per station in the analytics dashboard.
Can launch event attendance be tied to post-event sales pipeline?
Yes. Export attendee engagement data from EventHex and import into Salesforce or HubSpot to attribute pipeline opportunities to specific launch event interactions.
Can different guest tiers receive different programmes?
Yes. Press, VIPs, partners, and general guests can each receive a different confirmation email, digital programme, and access level at the event.
Can VIP guests be given a reserved seat block?
Yes. Create a VIP-hold allocation with a private cap — this block is separate from the public registration count and can be released to VIPs directly.
How are high-resolution photos delivered to press?
Photographers upload to EventHex during the event. Face recognition runs immediately — accredited media receive a high-resolution download pack within hours of the launch.