01
Exhibitor Onboarding
Managing hundreds of exhibitors — booth assignments, company profiles, product catalogs, and logistics — with endless email chains.
For Trade Show Organizers
The Complete Platform for
Trade Shows & Exhibitions
Exhibitor portals, floor plan management, lead capture, badge printing, and sponsor ROI tracking — everything trade show organizers need in one platform.
Exhibitor Portal Floor Plan Management QR Lead Capture
EventHex powers trade shows with exhibitor-first tools
80+ Trade Shows Managed
2,000+ Exhibitors Onboarded
50K+ Leads Captured
4.8/5 Exhibitor Satisfaction
Key Challenges
Challenges Trade Show Organizers Face
Understanding your pain points so we can solve them.
02
Floor Plan Management
Allocating booths, managing premium vs standard zones, and keeping the floor plan updated as exhibitors change.
03
Proving Sponsor ROI
Sponsors demand data — how many people visited their booth, how many leads they captured, what engagement they got.
04
Badge Production
Designing, printing, and distributing badges for thousands of attendees, exhibitors, and staff with different access levels.
05
B2B Meetings
Facilitating scheduled meetings between buyers and sellers among hundreds of exhibitors and thousands of visitors.
06
Lead Capture
Exhibitors need a way to scan visitor badges and capture leads without relying on paper forms or business cards.
How EventHex Solves It
Every tool trade show organizers need — from exhibitor management to lead capture — in one platform.
Exhibitor Management
Self-service exhibitor portal for profiles, product catalogs, team members, and logistics coordination.
Learn moreEvent Ticketing
Visitor and exhibitor tickets with different tiers, group packages, and complimentary passes.
Learn moreBadge Designer
Design and print badges with QR codes for check-in and lead scanning. On-site printing support.
Learn moreEvent Check-In
Multi-entrance QR check-in for visitors and exhibitors with real-time attendance tracking.
Learn moreEvent Marketing
Pre-event campaigns to drive visitor registrations with email and WhatsApp marketing.
Learn moreAI Photo Gallery
Event photos searchable by face recognition — attendees and exhibitors find their photos instantly.
Learn moreGamification
Drive booth traffic with challenges — visit 5 booths to earn points, climb leaderboards, win prizes.
Learn moreEvent Analytics
Real-time booth traffic, lead capture metrics, and auto-generated sponsor ROI reports.
Learn moreEvent Mobile App
Interactive floor plan, exhibitor directory, AI networking, and lead scanning in the mobile app.
Learn moreSponsor Management
Manage sponsor packages, logo placements, and generate branded ROI reports per sponsor tier.
Learn more Step-by-step workflow
Trade Show Features That Deliver
01
Self-Service Exhibitor Portal
Exhibitors manage everything themselves — company profiles, product catalogs, team members, booth selection, and logistics. No more email chains and spreadsheet coordination.
Learn More 02
QR Lead Capture & ROI Reports
Exhibitors scan visitor badges via QR code to capture leads instantly. EventHex auto-generates branded ROI reports per sponsor with verified booth traffic and lead data.
Learn More 03
Gamification-Driven Booth Traffic
Create challenges — visit 5 sponsor booths, attend a demo, scan a QR — and reward engagement with points, leaderboard rankings, and lucky draw entries.
Learn More Step by Step
Running a Trade Show With EventHex
01
Onboard Exhibitors
Exhibitors register through the portal, set up company profiles, upload product catalogs, and select booth packages.
→ 02
Set Up Floor Plan & Badges
Design your floor plan, assign booths, and create badge templates with QR codes for different attendee types.
→ 03
Drive Visitor Registration
Launch your event website, sell visitor tickets, and promote with targeted email and WhatsApp campaigns.
→ 04
Run & Report
QR check-in at entrances, on-site badge printing, gamification driving booth traffic, and auto-generated sponsor ROI reports.
Get Started Today
Ready to Run a Better Trade Show?
See how EventHex handles exhibitor management, floor plans, lead capture, and sponsor ROI for trade shows of any scale.
AI-powered platform Free onboarding support No credit card required
Exhibitor Portal Floor Plan Management QR Lead Capture
Can EventHex manage hundreds of exhibitors?
Yes. The exhibitor portal handles onboarding at scale — company profiles, product catalogs, team members, booth selection, and logistics. Exhibitors manage everything themselves.
Does it support floor plan management?
Yes. Create interactive floor plans with booth zones, assign exhibitors to booths, and give visitors a searchable floor map in the mobile app.
How does lead capture work?
Exhibitors scan visitor badges via QR code using the mobile app. Lead data (name, company, email, interests) is captured instantly and exportable.
Can I prove sponsor ROI?
Yes. The analytics module tracks booth traffic (QR-verified), gamification participation, and lead scans — then auto-generates branded ROI reports for each sponsor.
Does it support on-site badge printing?
Yes. Design badges with the visual editor, then print them on arrival via QR scan. Supports thermal, inkjet, and laser printers.
How does gamification drive booth traffic?
Create challenges — visit 5 sponsor booths, attend a demo, scan a QR — and reward engagement with points, leaderboard rankings, and lucky draw entries.