Event Check-In for Hybrid Events

Event Check-In for Hybrid Events

Check in in-person attendees with QR scanning while virtual attendees are automatically activated in the event platform — one unified attendance record for both audiences.

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How Event Check-In Powers Hybrid Events

01

In-Person QR Check-In

Physical attendees scan their QR code at the venue entrance for instant check-in and badge printing

02

Virtual Attendee Auto-Check-In

Virtual attendees are automatically checked in when they join the virtual session — no manual step required

03

Unified Attendance Report

One attendance dashboard showing in-person arrivals and virtual logins side by side

04

Late Virtual Arrival Handling

Virtual attendees who join mid-session are still recorded with their arrival timestamp for attendance tracking

05

Hybrid Engagement Score

Combine in-person session attendance and virtual participation data into a single engagement score per attendee

Frequently Asked Questions

Everything you need to know about Event Check-In for Hybrid Events.

How are virtual attendees checked in automatically?
EventHex detects when a virtual attendee joins the session stream and records their check-in time automatically.
Is there a single report covering both in-person and virtual attendance?
Yes. The unified dashboard shows in-person QR scan data and virtual login data in a single view per attendee.
Can I track session attendance for hybrid events?
Yes. In-person session check-in points and virtual session login detection both feed into the session attendance report.
What if a virtual attendee joins late?
EventHex records the exact join time — late virtual arrivals are marked present with a timestamp rather than absent.

Event Check-In for Other Event Types

Conferences

Check in thousands of conference attendees with multi-device QR scanning, badge printing, and session-level attendance t…

 Trade Shows

Manage high-volume trade show entry with QR scanning, zone-level access control, lead scanning for exhibitors, and a liv…

 Corporate Events

Check in employees at corporate events with a branded self-service kiosk, department-level reporting, and dietary-flag a…

 Workshops

Run tight workshop attendance with per-session check-in, waitlist seat release on no-show, and automatic certificate of …

 Networking Events

Check in networking event attendees with a QR scan that also activates their AI networking profile — so matchmaking begi…

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Measure hybrid event performance for both in-person and virtual audiences — with a unified engagement score that treats …

 Live Polling & Q&A

Give in-person and virtual attendees an equal voice with simultaneous live polls and merged Q&A queues — one engagement …

 Event Registration

Manage in-person and virtual registrations on one platform — with separate confirmation flows, capacity limits, and upgr…

Ready to Upgrade Your Hybrid Events?

See how EventHex Event Check-In transforms Hybrid Events management — with zero platform fees and AI-powered tools.

Book a Free Demo All Event Check-In Features