Event Registration for Trade Shows

Event Registration for Trade Shows

Manage exhibitor onboarding, buyer pre-registration, and public visitor registration from one platform — with approval workflows and real-time capacity tracking.

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How Event Registration Powers Trade Shows

01

Exhibitor Onboarding Registration

Separate exhibitor portal for booth application, space selection, and exhibitor-team pass registration

02

Hosted Buyer Programme

Pre-qualify and manage hosted buyer registrations with approval steps and travel arrangement integration

03

Public Pre-Registration

Free visitor pre-registration to manage entry queues and send pre-show communications

04

Waitlisted Exhibitor Applications

Manage overflow exhibitor applications with a waitlist that activates automatically when space is released

05

Cap by Zone or Hall

Set capacity per show zone or hall and close registration for specific areas independently

Frequently Asked Questions

Everything you need to know about Event Registration for Trade Shows.

Can exhibitors register their full team through a single portal?
Yes. The exhibitor portal lets the lead contact register all booth staff, with individual badge data collected per team member.
How does the hosted buyer approval process work?
Buyer applications are submitted through a form and routed to an approver — confirmed buyers receive a different welcome email and access.
Can I set different capacity limits for different zones of the trade show?
Yes. Set independent capacity caps per zone or hall — registration for a specific zone closes automatically when capacity is reached.
Can I import an existing exhibitor list?
Yes. Import exhibitor records via CSV and EventHex sends each exhibitor their individual registration link automatically.

Event Registration for Other Event Types

Conferences

Manage conference registrations end to end — from early-bird tracking to CSV imports, waitlists, and real-time attendee …

 Corporate Events

Handle internal corporate event registration with department capture, manager approval, PO payment, and seamless HRIS in…

 Workshops

Manage workshop registrations with per-session seat limits, prerequisite checks, waitlist automation, and bulk import fo…

 Hybrid Events

Manage in-person and virtual registrations on one platform — with separate confirmation flows, capacity limits, and upgr…

 Fundraising Events

Manage fundraising gala registrations with table sales, gift-aid capture, dietary requirements, and donor segmentation —…

More Tools for Trade Shows

Event Ticketing

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 Event Check-In

Manage high-volume trade show entry with QR scanning, zone-level access control, lead scanning for exhibitors, and a liv…

 AI Photo Gallery

Give exhibitors and attendees instant access to their trade show photos — tagged by face, organised by booth, and ready …

 Event Analytics

Measure trade show ROI for exhibitors, sponsors, and organisers — with booth visit tracking, lead quality scores, and fl…

 Live Polling & Q&A

Run exhibitor-sponsored polls, product preference surveys, and audience interest votes live on the trade show floor — gi…

Ready to Upgrade Your Trade Shows?

See how EventHex Event Registration transforms Trade Shows management — with zero platform fees and AI-powered tools.

Book a Free Demo All Event Registration Features