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Event Planning

Browse all Event Planning articles from the EventHex blog.

Event Sustainability Reporting: How to Measure and Report Impact

A practical guide to event sustainability reporting: set scope and a baseline, choose metrics you can collect, capture travel, energy and waste data while you plan, and publish a short repor...

Event Planning
Event staff weigh a bag of sorted recycling on a floor scale beside recycling, compost and landfill bins in a conference venue hall

How to Plan an Awards Ceremony: A Step-by-Step Guide

A practical, month-by-month guide to planning an awards ceremony: purpose, budget, categories and judging, nominations, venue, tickets, run of show, check-in, audience voting and photo deliv...

Event Planning
Award winner walking up the stage steps toward a presenter holding a glass trophy while dinner guests applaud

Google Forms for Event Registration: Setup Guide and When to Upgrade

How to set up event registration in Google Forms step by step, which settings matter, the fields to include, and the clear signs it is time to move to a registration platform.

Event Planning
Event staff member handing a printed name badge to an attendee at a conference registration desk with a QR check-in tablet

Virtual Event Planning Checklist: From Registration to Post-Event Follow-Up

A phase-by-phase virtual event checklist covering strategy, registration and access, speakers, production, rehearsal, live delivery, follow-up, and measurement.

Event Planning
Virtual event producer wearing a headset at a control desk with participant video tiles on screen while a colleague reviews the run-of-show

Event Badge Printing Workflow: A Practical Guide from Registration to Check-In

Learn how to plan an event badge printing workflow from registration data and badge design to check-in, onsite printing, reprints, and print analytics.

Event Planning
Direct thermal event badge printer producing QR-coded attendee badges beside a handheld scanner

Corporate Meeting Budget: Line Items Every Planner Needs

A line-by-line look at a corporate meeting budget, from venue and catering to production, badge printing and contingency, plus tracking estimated against actual spend.

Event Planning
Corporate Meeting Budget: Line Items Every Planner Needs

Event Emergency Kit: What to Pack for On-Site Crises

What to pack in an event emergency kit: radios, backup power, repair supplies, first aid, weather gear and printed master sheets for on-site crises.

Event Planning
Event Emergency Kit: What to Pack for On-Site Crises

Beyond Recyclable Badges: How to Plan a Carbon-Neutral Corporate Event

In the era of modern business, Environmental, Social, and Governance (ESG) criteria are no longer optional line items in annual reports. They are core pillars of corporate reputation and ope...

Event Planning
Beyond Recyclable Badges: How to Plan a Carbon-Neutral Corporate Event

Event Cost Control: 4 Strategies to Keep Meetings on Budget

Four practical event cost control strategies for corporate meetings: a contingency fund, early vendor agreements, leaner registration and badging, and platforms without overhead.

Event Planning
Event Cost Control: 4 Strategies to Keep Meetings on Budget

Event First Aid: Medical Readiness for On-Site Events

How to prepare first aid and medical readiness for an on-site event, from kits and defibrillators to attendee emergency details and responder badges.

Event Planning
Event First Aid: Medical Readiness for On-Site Events

10 Vital Items for an On-site Event Emergency Checklist

Imagine this: months of meticulous planning, endless negotiations, and hundreds of hours of design work have finally culminated in your annual flagship event. The venue is packed, the atmosp...

Event Planning
10 Vital Items for an On-site Event Emergency Checklist

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